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Publisher:

Cybernetics Lab IMA & IfU - RWTH Aachen University

Dennewartstraße 27
D-52068 Aachen

Telefon: +49 241 80-911-00
Telefax: +49 241 80-911-22
E-Mail: contact(at)ima-ifu.rwth-aachen.de
Internet: www.cybernetics-lab.de

Head of IMA:
Head of Institute: Univ.-Prof. Dr.-Ing. Robert Schmitt

Vice Heads of IMA:
Prof. Dr. phil. Ingrid Isenhardt
Dr. rer. nat. Frank Hees

Scientific Head of IfU:
Scientific Head: Prof. Dr. rer. pol. Frank Thomas Piller

Picture sources:

Pictures on this homepage are partially purchased via www.fotolia.com and www.gettyimages.de. The copyright of these pictures stays with the authors.

Privacy Policy:

  • I. Responsible for data processing

    Cybernetics Lab IMA & IfU
    Lehrstuhl für Informationsmanagement im Maschinenbau
    RWTH Aachen University

    Dennewartstraße 27
    52068 Aachen
    Deutschland
    Telefon: +49 241 80 911-00
    E-Mail: contact@ima-ifu.rwth-aachen.de

  • II. Data Protection Officer

    Datenschutzbeauftragter der RWTH

    Templergraben 55
    52062 Aachen (Hausanschrift)
    52056 Aachen (Postanschrift)
    Deutschland
    Telefon: +49 241 80 93665
    Telefax: +49 241 80 92678
    E-Mail: dsb@rwth-aachen.de
    Website: www.rwth-aachen.de/datenschutz

  • III. General information on data processing

    1. Scope of the processing of personal data

    As a matter of principle, the Cybernetics Lab processes personal data of the users of the site only insofar as this is necessary for the provision of a functional website as well as the contents and services. The processing of personal data of users is regularly carried out only with the consent of the user. An exception applies in those cases where it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by legal regulations.

    2. Legal basis for the processing of personal data

    Insofar as Cybernetics Lab obtains the consent of the data subject for processing operations involving personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

    When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

    If processing of personal data is necessary for compliance with a legal obligation to which RWTH Aachen University or Cybernetics Lab is subject, Art. 6 (1) lit. c DSGVO serves as the legal basis.

    If the processing is necessary to protect a legitimate interest of the university or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) lit. f DSGVO serves as the legal basis for the processing.

    3 Data deletion and storage period

    The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may take place beyond this if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

  • IV. Provision of the website and creation of log files

    1. Description and scope of data processing

    Each time the website is accessed, the Cybernetics Lab system automatically collects data and information from the computer system of the accessing computer.

    The following data is collected in this context:

    Information about the browser type and the version used.

    The operating system of the user

    The Internet service provider of the user

    The IP address of the user

    Date and time of access

    Websites from which the user's system accesses the website

    Websites that are accessed by the user's system via the website

    The data is stored in the log files of the Cybernetics Lab's system. This data is not stored together with other personal data of the user.

    2. Legal basis for data processing

    The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.

    3. Purpose of data processing

    The data is used to optimize the website and to ensure the security of the information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

    4. Duration of storage

    The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. Normally, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

    5. Possibility of objection and elimination

    The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

  • V. Cookies usage

    1. Description and scope of data processing

    The website of the Cybernetics Lab uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

    The following data is stored and transmitted in the cookies:

    Anonymous IDs to identify the editors of the website who are logged in.

    Declaration of consent for the use of external services

    2. Legal basis for data processing

    The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. f DSGVO. When processing consent in connection with the storage of cookies, this is based on Art. 6 (1) lit. a DSGVO.

    3. Purpose of the data processing

    Cybernetics Lab uses the cookies used on the site to identify the logged-in editors of the website, as well as to temporarily store consent to call external services such as Google Maps.

    4. Duration of storage, possibility of objection and removal

    Cookies are stored on the user's computer and transmitted from it to the site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for the Cybernetics website, it may no longer be possible to use all functions of the website in full.

  • VI. Mailing lists

    1. Description and scope of data processing

    On the website of the Cybernetics Lab, it is possible to subscribe to free mailing lists. In doing so, the data from the input mask is transmitted to RWTH Aachen University when subscribing. These are:

    Your e-mail address

    Your name (optional)

    Your consent is obtained for the processing of the data during the registration process.

    No data will be passed on to third parties in connection with the data processing for the mailing lists. The data will be used exclusively for sending the e-mails.

    2. Legal basis for data processing

    The legal basis for the processing of data after the user has subscribed to the mailing lists is Art. 6 (1) lit. a DSGVO if the user has given his consent.

    3. Purpose of data processing

    The purpose of collecting the user's e-mail address is to deliver the e-mails.

    4. Duration of storage

    The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. Accordingly, the user's data will be stored as long as the subscription to the mailing list is active.

    5. Possibility of opposition and cancellation

    The subscription to the mailing list can be cancelled by the user concerned at any time. For this purpose, a corresponding link can be found in every e-mail sent via the mailing list. Likewise, the user receives a monthly membership reminder with links to delete and edit the settings of his membership.

  • VII. Booking form and e-mail contact

    1. Description and scope of data processing

    On the website of the Cybernetics Lab, booking forms are available, which are used for booking rooms. If a user takes advantage of this option, the data entered in the input mask is transmitted and stored. This data depends on the type of booking. Contact data are:

    Name

    E-mail address

    Phone

    For the processing of the data, the consent of the user is obtained during the submission process and reference is made to this privacy policy.

    Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored.

    In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the room booking.

    2. Legal basis for data processing

    The legal basis for the processing of the data is Art. 6 (1) lit. a DSGVO if the user has given his consent.

    The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f DSGVO.

    3. Purpose of the data processing

    The processing of the personal data from the input mask serves Cybernetics Lab solely for processing the room booking.

    The other personal data processed during the submission process serve to prevent misuse of the contact form and to ensure the security of the information technology systems.

    4. Duration of storage

    The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective room use has taken place.

    5. Possibility of objection and removal

    The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts Cybernetics Lab by e-mail, he can object to the storage of his personal data at any time. In such a case, the booking cannot be made.

    The e-mail contact to revoke the consent and to object to the storage can be made via the following address: contact@ima-ifu.rwth-aachen.de.

    All personal data stored in the course of the contact will be deleted in this case.

  • VIII. Rights of the person concerned

    If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

    1. right of access

    You may request confirmation from the controller as to whether personal data concerning you are being processed by Cybernetics Lab.

    If such processing is taking place, you may request information from the controller about the following:

    1. the purposes for which the personal data are processed;

    2. the categories of personal data which are processed;

    3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

    4. the planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage period;

    5. the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

    6. the existence of a right of appeal to a supervisory authority;

    7. any available information on the origin of the data, if the personal data are not collected from the data subject;

    8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

    You have the right to request information about whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 DSGVO in connection with the transfer.

    This right of access may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

    2. right to rectification

    You have a right to rectification and/or completion vis-à-vis the controller if the personal data processed concerning you is inaccurate or incomplete. The controller shall carry out the rectification without undue delay.

    Your right to rectification may be limited to the extent that it is likely to render impossible or seriously prejudice the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

    3. right to restriction of processing

    You may request the restriction of the processing of personal data concerning you under the following conditions:

    1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

    2. the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;

    3. the controller no longer needs the personal data for the purposes of the processing, but you need it for the assertion, exercise or defense of legal claims; or

    4. if you have objected to the processing pursuant to Article 21 (1) DSGVO and it has not yet been determined whether the controller's legitimate grounds override your grounds.

    If the processing of personal data concerning you has been restricted, such data may - apart from being stored - only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

    If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

    Your right to restriction of processing may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.

    4. right to erasure

    a) Obligation to delete data concerning you without undue delay, and the controller is obliged to erase such data without undue delay, if one of the following reasons applies:
    1. the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
    2. you revoke your consent on which the processing was based pursuant to Art. 6 (1) a or Art. 9 (2) a DSGVO and there is no other legal basis for the processing.
    3. you object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) DSGVO.
    4. the personal data concerning you have been processed unlawfully.
    5. the erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
    6. the personal data concerning you has been collected in relation to information society services offered pursuant to Art. 8(1) DSGVO.
    b) Information to third parties
    If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, it shall take reasonable steps, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers that process the personal data that you, as the data subject, have requested them to erase all links to or copies or replications of such personal data.
    c) Exceptions
    The right to erasure does not exist insofar as the processing is necessary to
    1. for the exercise of the right to freedom of expression and information;
    2. for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
    3. for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
    4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) DSGVO, insofar as the right referred to in section a) is likely to affect the impedes or seriously impairs the achievement of the purposes of such processing; or
    5. to assert, exercise or defend legal claims.
    5. right to information
    If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
    You have the right against the controller to be informed about these recipients.
    6. right to data portability
    You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that.
    1. the processing is based on consent pursuant to Art. 6 (1) a DSGVO or Art. 9 (2) a DSGVO or on a contract pursuant to Art. 6 (1) b DSGVO and
    2. the processing is carried out with the help of automated procedures.
    In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.
    The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
    7. right to object
    You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO; this also applies to profiling based on these provisions.

    The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.
    If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.
    If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
    You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.
    You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) of the GDPR.
    Your right to object may be limited to the extent that it is likely to make impossible or seriously impair the achievement of the research or statistical purposes and the limitation is necessary for the fulfillment of the research or statistical purposes.